Ref: 20252988

Job Responsibilities

We are now looking for a planning secretary for the school placement unit! The position involves working with authority exercises within the framework of the unit's responsibilities, such as school transport, school placement, and compulsory schooling.

In your role, you will work with case management, investigations, decision-making, and some administration. There may also be occasions when you represent the board in administrative court during appeals and in complaint handling. You will also contribute to the continuous improvement work within the function you work in, for example by being able to handle and analyze data and implement improvements. You will also support the administration's schools in matters regarding school placement, monitoring of compulsory schooling, and school transport issues, as well as provide service to citizens via phone and email. There may also be personal customer meetings in the reception.

Qualifications

We are looking for someone with an academic degree in social sciences or another degree that the employer considers equivalent. It is a requirement that you have two years of previous work in public administration, including authority exercises and decision-making. You also need to have a good ability and experience in familiarizing yourself with new systems. It is beneficial if you have good knowledge of Excel or Excel-based systems.

Since the position involves many contact points in both speech and writing, it is required that your Swedish is good. As a person, you need to be able to collaborate easily and independently plan and organize your work. You have an easy time being structured and thrive in a service-oriented work style. To enjoy and succeed in the role, it is also important that you have a flexible approach and the ability to prioritize your tasks.

About the Workplace

The Quality and Authority Department is one of four overarching support functions in the primary school administration. The department's mission is to create conditions for equity, legal certainty, and good goal fulfillment for students by providing qualified support and advice to schools, management, and the primary school board. By producing materials for decision-making and analysis and identifying development opportunities, the Quality and Authority Department assists the principal in achieving both national and municipal goals. The purpose of our joint work is to contribute to creating the best school for every student in all aspects. The department consists of three units: communication unit, quality and investigation unit, and school placement unit.

The primary school administration – the city's largest administration with about 80 schools, 6500 employees, and 36000 students offers a workplace for everyone. Here we want to grow, develop, and be challenged in our learning together – every day. We ensure that everyone has a good working environment and invest in leadership. Together we all work for the best school for every student!

The operations of Malmö City are organized into 14 administrations. Our common mission is to create welfare and sustainable community development. Together with the residents of Malmö, we are developing an even better city to live, work, and be in; differences, life experiences, and talents make Malmö a smart city in the heart of Europe. The world's knowledge is here.

Read about Malmö City as an employer here malmo.se/jobb (http://malmo.se/jobb)

Job Information

Employment type: Permanent
Scope: Full-time
Number of positions: 2
Start date: As soon as possible

Other

Please note that we in Malmö City have removed the personal letter from the application process and replaced it with selection questions, this for a more inclusive recruitment process and an efficient candidate experience for you applying for a job with us. Your answers will be an important part of our selection work.

According to the Education Act, a police record extract is required upon employment in preschool, school, and school-age childcare. The form to order the extract can be found at: https://polisen.se/tjanster-tillstand/belastningsregistret/skola-eller-forskola/ (https://polisen.se/tjanster-tillstand/belastningsregistret/skola-eller-forskola/)

Malmö City strives for its employees to represent the diversity that exists in our city. We therefore welcome applicants who can contribute to us as an employer meeting the needs of Malmö residents.

To submit your application, click on apply below. If you have any questions regarding the position, please contact the contact persons in the advertisement. Your application documents are public records and are handled according to the principle of public access. If you have a decision on protected personal data, we ask you to contact the contact person in the advertisement for an alternative application route.